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Here’s a request letter sample asking for payment without being rude.

REQUEST LETTER SAMPLE – This is a sample of a letter of request asking a certain customer for payment without the sound of being rude.

Waiting to get paid is sometimesa hard part. You may be paid on the agreed date but sometimes, you find yourself waiting past the agreed date. Despite having good faith that it will soon be processed, you still need to make an action about it. And by penning a letter for it, which a sample letter is provided below, is the most formal approach.

See some tips:

  • Know when is the right time to send a payment request letter. It should be the following:
    • #1 payment reminder letter – a week before the payment due date
    • #2 payment reminder letter – the day of the payment due date
    • #3 payment reminder letter – a week after the payment due date
    • #4 payment reminder letter – two weeks after the payment due date
    • #5 payment reminder letter – one month after the payment due date
  • Be friendly in your tone and make your letter short but informative.
  • Summarize the details agreed upon and don’t make it sound personal.
  • Provide a precise record of your work.
  • Consider that paying is a crucial part of having a business and this must be handled with complete honesty and care.

Here’s a format to use and some guide: Request Letter Sample – Guides, Tips, and What To Include

Check out a sample below:

Dear Customer:

I, (insert your name), is working as a (insert position) in (insert company). Please accept this letter as a formal request of your due payment with the amount of (insert exact amount).

I would be glad if you can settle this payment as soon as possible before the agreed due date ends. This letter is a gentle reminder to arrange the payment and release it on (insert due date).

If the payment as been made already, kindly ignore this letter. You are a valued customer to us and we hope that you act on this at the earliest.

If you need any clarification upon the matter, please feel free to contact me anytime at (insert contact details).

Sincerely,

(sign)
(Name)

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