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Here’s a Request Letter Sample for persons who formally ask for approval over something.

REQUEST LETTER SAMPLE – A letter of request for approval for people who have formally requested something. Check out a sample below.

Seeking for an approval from a supervisor, manager, or other relevant party, the formal way to ask for it is through a letter. It could seeking an approval for some changes, for permission, or for some update about the matter or the subject.

Depending on the nature of the letter of request, this can be written by an individual or organization. Aside from aforementioned reasons, others purposes may include approval on sick leave, vacation requests, for project endorsement, hiring or firing an employee, or ask for deadlines for extension.

Below are some essential considerations to bear in mind:

  • This is a formal letter. Be formal, polite, and professional in tone and choice of words.
  • Be straightforward.
  • Provide reasons why there is a need for approval and what is it for.
  • End in a cordial and expectant tone.

Here’s a format to use and some guide: Request Letter Sample – Guides, Tips, and What To Include

Check out sample:

To whom it may concern:

I am writing to you to request your approval for the suspension of (insert person’s name) without pay. This is due to his successive absences without permission and late incidents in the last two months.

He has been warned about this and other misconducts he committed but he still continues to do his acts even with several letters of warnings sent to him. He provided no valid reasons for his absences. He was given a couple of chances to explain but to no avail.

The suspension should be executed without any due immediately, as per the employee’s rules of conduct (articles violated) and (law number).

Thank you for considering the matter and if you have any additional comments please let me know.

Sincerely,

(sign)
(Name)

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