Refusal Letter Sample

This is a Refusal Letter Sample you may use as a guide.

REFUSAL LETTER SAMPLE – Here are some important tips and guidelines to write a nice refusal letter about some important matters.

To formally refuse a job offer or invitation, you will need to have a refusal letter sent to the concerned party. The main purpose of this particular letter is to inform your recipient your decision to decline. A sample letter of this as a guide is provided below. Ultimately, the letter must contain the refusal and the reason why you refuse the offer or invitation.

For companies, this is one way to build a nice reputation and for those who will get receive the refusal, it will make them feel considered and efforts acknowledged on their end.

Here are some things to remember and include in your letter:

  • Express your appreciation for the offer and detail why you must decline.
  • Be courteous, clear, professional, and formal in tone.
  • Keep it brief, make sure your letter is error-free, and concise.

Check out an refusal letter sample below:

February 15, 2017

Maya Batute
35 San Juan Avenue
Pasig City

Dear Maya Batute:

This is in regard to your application to the TechWorld Of Fun Inc. for the position of Supervisor. We have learned so much about you and we appreciate your patience and willingness to answer our many questions and your interest to work with us.

We have considered your strengths and skills but we have decided to move forward with a candidate who we feel is a better fit. We regret to inform you that you will not be able to attend the final round of interviews anymore.

We will be keeping your resume with us in case other opportunities would come in the near future. Please don’t hesitate to let us know if you are interested in this.

Thank you again for your interest and we wish you luck in all your future career endeavors.


Reina Elizalde
Manager, TechWorld Of Fun Inc.


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