Top 10 Tips For Mastering Gmail

Top 10 Advice to Help You Understand Gmail Better

GMAIL – Here are the finest strategies for enhancing your command over Gmail with our top 10 recommendations.

Are you using Gmail’s free email client to its fullest potential if you use it daily on a computer for work or personal tasks? Gmail offers a variety of features that can help effectively manage the continuous influx of messages in your inbox.

Here are ten useful tips to help stay on top of your email interactions. While you might already be employing some of these techniques, there could be a few new ones here that you can work into your routine to better handle the constant stream of messages in your Gmail inbox.

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1.Mute annoyingly noisy email threads

Dealing with a group email chain can be just as annoying on a laptop as a group text on your phone. Amidst the various distractions throughout your workday, it’s hardly ideal to have a group email consistently vying for your attention at the top of your inbox with each new response.

If you’re part of an active group email and have no interest in keeping up with the ongoing discussion, you have the option to opt-out. Access the thread, select the three-dot icon at the top, and choose the “Mute” option. This action will relocate the conversation to your archive, where it will remain even as additional replies come in.

If you later become curious about the content you missed, you can always locate it within Gmail’s “All Mail” view, which encompasses your archived messages. If you decide to re-engage with the conversation, you can unmute it by opening the thread and clicking the “X” button next to the “Mute” label at the top of the page. Once unmuted, any subsequent replies will appear at the top of your inbox.

2. Block unwanted messages

Taking a step beyond muting messages involves blocking the sender. If you’re receiving unnecessary and undesirable emails from a specific person, you can redirect their messages away from your primary inbox to your spam folder. Open a message from the undesired sender, click the triple-dot button in the upper-right corner, and choose the option “Block [Username].”

3. Snooze so you don’t forget

Similar to hitting the snooze button on your alarm when you’re not yet prepared to leave your bed, Gmail provides a snooze option for messages that you’re not ready to respond to but want to remember in your inbox. Hover over a message in your inbox, then click the clock button on the right. Select a later time and date—later today, tomorrow, next week, or a specific time you set—for the message to reappear at the top of your inbox.

4. Schedule messages to send later

Given the rise of remote work and interactions across various time zones, you probably work with people in different locations. Rather than sending an email that might disturb someone’s evening or early morning, you can conveniently schedule your message to be sent at a more appropriate time. To do this, click the downward arrow next to the Send button at the bottom of the composition window. Then, select “Schedule send.” Choose a future time for your message to be delivered. You can monitor your scheduled emails in the “Scheduled” folder under the “Sent” folder, which is created after you schedule your initial email.

5. Enable auto-advance and thank me later

In the settings section, locate and click on “Advanced.” At the top, you’ll find the “Auto-advance” option. Toggle the radio button to “Enable.” Additionally, if you revisit “Settings” > “General” and scroll down to “Auto-advance,” you can select whether you want to move to the next (more recent) or previous (older) conversation. After making your choice, scroll further and press the “Save Changes” button.

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6. Choose your tabs

Gmail effectively filters through your inbox, directing important messages to your inbox and categorizing the rest under tabs like Social or Promotions. Click the gear icon, then select “See all settings.” Within the Settings page, choose “Inbox.” In the “Categories” section at the top, you can indicate which tabs you want to appear in your inbox’s upper section. Alternatively, if you primarily use the Primary inbox and disregard other tabs, you can uncheck all except “Primary” for a simplified Gmail interface without tabs. To confirm your choices, scroll down and click “Save Changes.”

7. Reading pane for an Outlook-like look

For those with big screen space, I recommend capitalizing on your expansive display by employing Gmail’s reading pane. This feature transforms Gmail’s appearance and function to resemble Outlook, allowing you to read and respond to messages without leaving your inbox. Access the Quick Settings panel by clicking the gear icon in the upper-right corner. Scroll down to find “Reading pane” and choose either “Right of inbox” or “Below inbox” to split your view horizontally or vertically.

8. Save space by deleting messages with large attachments

If your storage is running low, and you’re facing Gmail’s 15GB storage limit (which includes Google Drive and Google Photos), you have the choice to either purchase additional storage from Google or declutter by erasing certain messages, allowing you to continue with the free plan. To identify messages exceeding 5 or 10 megabytes, which usually indicates substantial attachments, employ the search terms size:5m or size:10m. You can then select and retain desired attachments from this list, subsequently deleting the message to reclaim valuable Google storage space. Alternatively, you can opt to delete outdated messages and attachments that are no longer necessary.

9. Email large attachments via Google Drive

Within Gmail’s composition window, you’ll notice a Drive icon at the base. This feature empowers you to append files stored in Drive or alternatively share a link to the file. While Google Drive formats such as Docs, Sheets, and Slides necessitate sharing via links, other file types like PDFs, Word documents, and images offer the choice of either sending them as attachments or providing a Drive link. This facilitates the sharing of files surpassing Gmail’s 25MB attachment size limit.

10. Hiding in plain sight: Advanced search

Benefiting from Google’s involvement, Gmail boasts robust search functionalities. While you’re likely accustomed to using the search bar atop your inbox to locate past emails via keywords or senders, it’s capable of much more. By selecting the small downward arrow beside the search bar, you can unlock Gmail’s advanced search interface. This empowers you to explore messages within specific date ranges, attachment sizes, subject lines, and other filters.

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