How To Get Certification Of Eligibility For Civil Service Pro & Sub-Pro Passers
CSC CERTIFICATE – In this article, you will know the prerequisites for acquiring your Certificate of Eligibility.
The Certificate of Eligibility serves as a prerequisite for government positions, obtainable by those who have passed the Civil Service Professional (CSE-PPT) and Sub-Professional exams.
The Certificate of Eligibility for Career Service Professional is also recognized as the Second Level Eligibility, while Career Service Sub-Professional equates to First Level Eligibility. There are two categories of Certificate of Eligibility (CoE):
1. Temporary CoE: This version is provided free of charge to all civil service exam takers. The Temporary Certificate of Eligibility is printed on CSC letterhead, valid for 2 years from the issuance date, and cannot be authenticated.
2. Regular CoE: Unlike the temporary version, the Regular Certificate of Eligibility comes at a cost of 100 Pesos. It is printed on security paper, can be authenticated, and has no expiration date. Government agencies often prefer this version.
It’s essential to note that there is no specific timeframe for claiming your Certificate of Eligibility; you can do so even if the exam was taken years ago.
Here are the requirements for claiming your Certificate of Eligibility
1. Temporary Certification of Eligibility (printed on CSC letterhead, free of charge) for those who passed March 26, 2023, CSE-PPT will be available through the CSC Regional/Field Offices by July 11, 2023.
Passers are strongly advised to verify the availability of the certification before visiting the CSC Regional/Field Office.
To find the contact number or email address of your respective CSC Regional/Field Office, please visit the Civil Service Commission website [here](https://www.csc.gov.ph) and select the “Regional Offices” menu.
Passers must personally collect their Certification of Eligibility at the concerned CSC Regional/Field Office; representatives are not permitted to claim it on behalf of the passers. When claiming the Certification, passers must present at least one of the following accepted ID cards, preferably the same ID card used during the application filing, and it should preferably be valid (not expired) upon certification collection:
a. At least one of the following approved identification cards, preferably the same one used to submit your application, and one that is still valid (not expired) while applying for certification:
- Driver’s License/Temporary Driver’s License (LTO O.R. must be presented together with old Driver’s License; O.R. alone is not allowed)/Student Driver’s Permit
- PRC License
- SSS I.D.
- GSIS I.D. (UMID)
- Voter’s I.D./Voter’s Certification
- BIR/Taxpayer’s I.D. (ATM type/TIN card type with picture)
- PhilHealth I.D. (must have the bearer’s name, clear picture, signature, and PhilHealth number)
- Company/Office I.D.
- School I.D.
- Police Clearance/Police Clearance Certificate (with picture)
- Postal I.D.
- Barangay I.D.
- NBI Clearance
- Seaman’s Book
- HDMF Transaction Card
- PWD I.D.
- Solo Parent I.D.
- Senior Citizen’s I.D.
- CSC Eligibility Card (note: Implemented only starting with the May 3, 2015 CSE-PPT)
- Philippine Identification (PhilID) Card
- Alien Certificate of Registration Identity Card (ACR I-CARD).
- Identification cards not listed above will not be considered valid.
- Only the original ID card will be accepted; photocopies or photos taken with a cellphone will not be recognized.
- In exceptional cases, an expired ID card may be used for collecting the Certification, but it must have expired within a few months prior to the claiming date.
b. If available, provide the Application receipt or the CSC Official Receipt.
2. Passers also have the option to request a standard Certification of Eligibility printed on secure paper, which is priced at Php 100.
It’s important to note that the application process for the standard Certification has its own specific prerequisites and steps. To ensure accuracy, please confirm the necessary details with the relevant CSC Regional Office or obtain the requirements from the CSC website at www.csc.gov.ph.
These requirements are subject to periodic updates. Here are the basic prerequisites you should prepare:
a. Present at least two (2) of the following valid identification cards (I.D.), which must be current (not expired) when claiming the Certification:
Driver’s License; Passport; PRC License; SSS I.D.; GSIS I.D. (UMID); Voter’s I.D./Voter’s Certification; BIR I.D. (ATM type/TIN card type with picture); PhilHealth I.D. (must contain the holder’s name, clear picture, signature, and PhilHealth number), Company/Office I.D.; School I.D.; Police Clearance/Police Clearance Certificate; Postal I.D.; Barangay I.D.; NBI Clearance; Seaman’s Book; HDMF Transaction Card; PWD I.D.; Solo Parent I.D.; Senior Citizen’s ID; Phil ID; or ACR I-Card.
Any other ID card not included in the above list shall NOT be accepted.
– In case your identification card lacks your date of birth, kindly bring the authentic Birth Certificate (either from PSA or LCR) along with you. If you’re married, please provide both the original and a photocopy of your marriage contract.
– If the applicant resides or works abroad, please provide a copy of your passport and a copy of one valid identification card (properly authenticated by the Philippine Embassy or Consular Office).
b. Application receipt and/or CSC Official Receipt, if available.
c. You need to provide one (1) 1 x 1 picture along with a name tag and your signature. If you still have the photo attached to the claim stub, you can use it. Make sure that your signature is placed above your printed name on the photo. The photograph should have been taken no more than three (3) months before you file your request for Certification of Eligibility. Please note that we will not accept scanned or computer-generated photos, names, or signatures.
d. Ensure that you correctly complete the Eligibility/Examination Records Request Form (ERRF) and Declaration Form (DF). You can find these forms at CSC Regional Offices or on the CSC website (www.csc.gov.ph).
e. You must also include a payment of Php 100 for the certification fee.
Special requirement for women who married after taking the examination:
You will need to provide a PSA-Issued Marriage Contract.
If you are filing the request through a representative, you will need to provide the following additional requirements:
An Authorization Letter or Special Power of Attorney (SPA)
One valid identification document of the representative
Please note that CSC Regional/Field Offices may request additional documents as necessary to verify the identity of the individuals who passed the examination.
Here’s a step-by-step guide on how to obtain your Certificate of Eligibility, which typically takes around 30 minutes:
Step 1: Complete the Eligibility/Exam Records Request Form (ERRF). The ESD staff will receive and review the filled-out ERRF and Declaration Form (DF) and provide you with the Order of Payment form in about 1 minute.
Step 2: Allow approximately 26 minutes for the processing of your request. Here’s the breakdown of this step:
- ESD personnel will spend around 15 minutes verifying and validating your data and information based on the records.
- If your records are accurate, ESD personnel will take 5 minutes to encode the examination and personal details and print the certification.
- ESD personnel will review the data and findings, affixing initials on the file copy of the certification in 3 minutes.
- The Director will add their signature to the certification.
- ESD personnel will photocopy the certification and Identification Cards.
- ESD personnel will issue an order for payment and instruct you to pay at the Cashier’s counter.
Step 3: Proceed to the Cashier and make a payment of PHP 100. The Cashier will process your payment in about 1 minute and provide you with an Official Receipt.
Step 4: Show the Official Receipt (OR) and sign the release portion of the ERRF or its file copy. ESD personnel will then hand over your Certificate of Eligibility, which takes around 2 minutes.
Please note that the 30-minute processing time is applicable when serving one client at a time. The processing time may be extended if there are two or more clients in line.